Job: Local Purchasing Manager at GadgetroniX.NET LTD

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Job description

General Description

Under the direct supervision of the Director of Finance & Reporting, the Local Purchasing Manager manages the local buying system of GadgetroniX.Net and creates the best methods for day-to-day purchasing activities. He/she is responsible for overseeing local purchases based on company inventory needs and sales projections. He/she is a skilled negotiator who strives to improve vendor relationships and lowers the company’s cost of doing business. 

Key Duties and Responsibilities

1. With approval of Senior Management, he/she establishes and implements purchasing policies, procedures and best practices.
2. Monitors and directs procurement policies to ensure all items are purchased and delivered within budget and time constraints. 
3. Identifies and sources new suppliers and vendors and lists their available merchandise in accordance with the company’s requirements.
4. Establishes and updates an approved vendor/supplier database. He/she monitors and manages the vendor and supplier cost, quality and delivery performance. 
5. Receives and processes completed purchase requisition forms from employees as approved by department heads.
6. Calls for quotations for any item and inquires prices from various suppliers. A minimum of three independent genuine quotations must be obtained. He/she also compares prices with previous purchases and with current market prices.
7. Manages vendor and supplier selection process based on price, quality, support, capacity and reliability. As needed, he/she checks the quality of items with department heads to ensure that quality is in accordance with company standards.
8. Raises purchase order in the name of the supplier selected. He/she then forwards the purchase order for approval and authorization as per authorization matrix. 
9. Ensures that the purchasing officer forwards duplicate copies of documents for payment processing to the Accounting Department in a timely manner. These documents are as follows: approved purchase requisition form, stamped purchase order, signed delivery note, supplier invoice. 
10. Ensures that original copies of the purchase requisition are filed in date order or serial order for further reference and for audit purposes.
11. Follow up and ensure that goods are delivered in accordance with purchase order and without any delay.
12. Closely works with the Store/Warehouse Department and other relevant departments to ensure that inventory requirements are met. 
13. Works closely and supervises purchasing officers in entering data of incoming inventory to Zoho accounting software to ensure accuracy of quantity and unit price. 
14. Develops and maintains strategic relationships with key suppliers and vendors.
15. Alerts supplier on time or submits a full SCAR (Supplier Corrective Action Request) when delivered items are not in good order or not acceptable according to company standards.  
16. Develops, negotiates and administers purchasing agreements and contracts with suppliers with approval of the Chief Executive Officer.

Qualifications

Education and Work Experience



• Diploma in procurement, supply chain, or other business-related field. 
• At least three (3) years of relevant work experience in purchasing and procurement. Exposure to construction and/or renewable energy sectors preferred. Supervisory experience is a plus.
• Working knowledge of all laws and regulations relating to procurement and contracts is highly preferred.
• Experience working with Zoho Books is a plus.
• In-depth knowledge of products and services offered by Gadgetronix.net.

Skills and Abilities



• Trustworthy, honest and accountable.
• Fluent in English and Kiswahili, both oral and written.
• Time management skills with the ability to organize and prioritize.
• Self-motivated and has the ability to work independently with concentration, speed and accuracy to meet deadlines.  
• Able to work extended hours and some weekends as needed.
• Strong communication and negotiating skills with ability to build relationships with clients and internal departments.

NB: Female candidates are strongly encouraged to apply

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